BLOG CATEGORIES

Setting the Framework For Your Emergency Action Plan

Setting the Framework For Your Emergency Action Plan

This blog post highlights what building owners should include in an effective Emergency Action Plan, including items such as responsibilities, emergency procedures for specific hazards and more.

Building Managers are often required by law to develop an Emergency Action Plan (EAP) in order to actively prepare for the event of an emergency, such as a building fire. However, while it is clear that this is a requirement, it is a lot less clear what should actually be included within this EAP to render it effective. What exactly needs to be included in your Emergency Action Plan? At the very least, your EAP should include:

  • Standards and methods revolved around building evacuation
  • A priority procedure for reporting fires and other building emergencies
  • Floorplans including routes and evacuation assembly areas

Find out how to improve safety and reduce costs at your property

Our best-in-class emergency phone + monitoring solutions provide peace of mind and are backed by decades of expertise

Learn More

However, emergencies can be complicated in today’s reality, and it is recommended to be as specific as you can be within your EAP in order to create something that will actually be useful and effective for you . Some other items that we recommend you map out from the beginning include:

A list of contacts for reference in an emergency situation

Create documentation of the appropriate service, business phone numbers, emergency phone numbers and if applicable, the emergency contact at the business for the following that are relevant to you:

– Police Department
– Emergency Medical Services
– Fire Department
– Hospital
– Building Security (if applicable)
– Cleanup/Disaster Restoration
– Electrician
– Elevator Service
– Emergency Management Agency
– Federal Protective Services
– Fire Protection Contractor
– Hazardous Materials Cleanup
– National Resource Center (EPA)
– Plumber
– Public Health Department
– State Environmental Authority

Designated person(s) responsible in emergency situations

Your EAP must define the responsibilities of designated personnel that hold additional responsibility in emergency procedures. This can vary from building to building based on size and specific needs, but typically, the designated emergency personnel include the building owner as the highest ranking responsible figure, an emergency coordinator and emergency teams, such as floor/area monitors or evacuation teams. Names, contact information and emergency roles should be listed for each person along with the responsibilities for particular roles. To learn about the types of responsibilities that should be listed under each role, download our free guide: “Building Your Emergency Action Plan.”

Emergency Action Plans should also list any building occupants that have self-identified as having disabilities that need additional assistance during emergency procedures. Information on these occupants should include their name, contact information, usual location within the building and type of special care they require for an emergency situations. The EAP should then outline specific procedures for how to assist these people within specific emergency procedure situations.

Warning, notification and communication systems

Your EAP also needs to include a section that lays out how your building will communicate an emergency situation with occupants as well as how often that they should be updated in addition to communicating when immediate danger is over and normal building functions can be returned to. This should be left to the emergency action team’s discretion based on how much authority they deem necessary over the situation. Account for your methods of communication with a table similar to the one below:

communication-systems

Source

Guidelines and procedures for specific scenarios

The next step that should occur when laying out the framework for your Emergency Action Plan is a thorough examination of and accounting for the types of dangerous conditions that could potentially occur within your building. This assessment should be tailored specifically to your building, including the source of where and how this danger could occur. Causes of hazards can typically fall under one of three categories: building incidents, human-caused incidents and natural disasters. Some common hazards include:

– Active shooters
– Bomb/bomb threats
– Building fires
– Severe weather

For a more thorough lists of potential hazards by category, see our Emergency Action Plan guide here.

With these sections included within your Emergency Action Plan, you will be able to feel more confident should an emergency occur within your building. For more information on how Kings III can help building owners in emergency situations, visit www.kingsiii.com.

CATEGORIES TAGGED

ELEVATORS

PROPERTY SAFETY

CATEGORIES

Categories

KEEP LEARNING

Six Ways to Rid Your Property of Crime

None of us want to deal with criminal activity, but in the case of property managers and building owners, who hold some liability for the safety of tenants and visitors, crime prevention is especially important. Here are six ways to help prevent crime on your property.

Kings III Makes The Dallas Morning News Top 100 Places to Work List

Kings III Emergency Communications, a privately-owned emergency help phone-monitoring company based in Coppell, was honored to be recognized by its employees and The Dallas Morning News by making the daily newspaper’s Top 100 Places to Work list, falling in at 26th in the midsize companies category.

San Diego Building Solves Telephony Service Issues While Realizing Substantial Savings

Have you encountered service issues and missed potential savings with your current telecom provider? There's a better way.

How Building Certifications May Attract Potential Tenants

Building certifications are an official way to set your property apart and authentically advertise its high quality and superior features. Getting certified can boost your building’s bottom line, further focus your marketing strategy and, ultimately, attract tenants. Here, we list some of the most popular and highly regarded building certifications in commercial real estate.

Dealing With Burglary as a Property Manager

Here are some ways you can prevent and report burglaries that could happen on your property in order to keep tenants safe and to reduce your own liability.

Emergency Response Quick Reference Guide

Emergencies can suddenly turn your safe, familiar, comfortable property into a danger zone, and it is essential to have places to turn to help you and your tenants get through it. Here is a list of good emergency resources to get you started.

6 Property Manager and Building Owner Liabilities

Your legal liability as a property manager and/or building owner may vary from state to state, but, generally speaking, there is a core of common liabilities that many in the industry face. Pay special attention to these common causes of property manager and building owner liabilities and act accordingly.

Hidden Telephony Costs May Be A Bigger Item Than You Think

Property managers are always looking to reduce waste and effectively forecast but many times it's the overlooked expenses that become a big ticket item.

Tips To Help Ensure Your Building Is Up To Code (In Any State)

When is the last time you stepped back and looked at the bigger picture of how your building syncs up with its building code and why this is so important? Here, we take a closer look at some of the more common building-code requirements and why the most obvious violations are often overlooked, even unintentionally.

Kings III makes it easy as a single point-of-contact for all your emergency response needs. With expertise in line connectivity, compliance codes, equipment maintenance and safety protocol, we offer the total package.