BLOG CATEGORIES

Property Managers : Should You Use an Online Screening Service?

Property Managers : Should You Use an Online Screening Service?

Screening potential residents is essential for a property manager’s liability & overall property safety, and online screening services can make the process more efficient. Learn how using a service benefits you & how to choose one best for your needs.

Just as Kings III provides elevator and pool phone monitoring to reduce your risks, an online tenant screening service can help protect your property’s safety as well as your overall property management liability from the very start, before the tenant signs the lease.

Learn the five most important aspects of keeping your property safe with this free download >>

With the average cost of a formal eviction exceeding $5,000, it’s more important than ever to quickly familiarize yourself with the person who wants to live or work on your property. The best way to do this is with extensive, accurate tenant screening. The small cost of this formality could save you thousands of dollars in the long run.

Because of your super-busy schedule, you may not have the time to track down these reports individually. That’s where an online screening service can make the process seamless, saving you time and increasing your chances of finding good tenants. With the right screening service, the information you need should be accurate and found within minutes.

Nothing personal; it’s a numbers game: a reliable online screening service uses data and analytics to predict the likelihood of a lease ending badly. It’s simple science.

Your tenant screening should always include the following:

  • Credit report
  • Eviction report
  • Criminal background check

An online screening service should provide:

  • Little or no paperwork. An applicant’s email should be enough to start the ball rolling, and you should be able to receive the results within minutes.
  • Detailed, extensive criminal reports. For some property managers, knowing a criminal history is even more important than a credit history. After all, your property’s safety should be one of your very top priorities. Your screening service should be searching criminal records — including sex offender records — from both local and national databases in addition to eviction and credit history databases.
  • Compliance. The screening service you choose should be regulated by the Fair Credit Reporting Act (FCRA) and be compliant with all federal and state laws regarding screening. These companies should be titled as specialized consumer reporting agencies (CRAs), meaning they must reveal the end user (namely you) and the reason for the screening. This goes both ways: as a property manager, be sure you know and are compliant with all federal and state regulations.
  • Ease of use. Your online screening should be so easy that you can complete the application right on your phone. There should be no fancy setups or website visits. You should also be able to manage multiple properties from one account. The report itself should be easy to read. If it isn’t efficient, it isn’t worth it.
  • Fees only for what you need. Many online screening services offer a number of options, from social security number validation to legal judgments. You should be able to pay only for the services you need, without a monthly or annual fee.
  • Customer service and tech support. This is not always a given. Make sure you find a service that provides 24/7 assistance if you need it.
  • An easy decision for you. The final results of your tenant screening should make your decision quick and decisive. No agonizing debates, gray areas, or complications.

An online screening service usually won’t provide:

  • Reference checks. You should take it upon yourself to request personal and employment references, and recent pay stubs to prove employment.

You’ll also want to be sensitive to discrimination, even if — especially if — it’s unintentional. Determine your criteria for a good prospective tenant by listing what you regard as a good credit and rental history, and what qualifications all tenants should meet (this list should never include race, sex, or religion). With this list, you can treat each applicant equally. Check and double check any anti-discrimination legislation, and abide by it.

An online screening service can not only help you prevent financial risk, it helps prevent dangerous environments for your tenants and assists in making your property an overall safer place. For more information on how Kings III can help you with your property’s safety, visit www.kingsiii.com.

The Five Key Elements of Property Safety

CATEGORIES TAGGED

ELEVATORS

PROPERTY SAFETY

CATEGORIES

Categories

KEEP LEARNING

Three Reasons Why Emergency Response Should Be Consistent Across All Your Properties

Are you confident with the emergency response across all properties in your portfolio? Can all of your tenants expect the same care? Here we discuss three reasons why not streamlining this process could be a big mistake.

Emergency Phone Usage May Seem Low, but the Stakes are High

Should you disable your emergency phone during the off-season (pool phone) or can the monitoring cost be based on usage? Here's the information you need to know.

Things to Consider When Opening Your Pool During a Pandemic

Stay-at-home orders are being lifted and we are looking for the “new normal.” But what does that mean and how does that impact pool season?

Get To Know Our Essential Workers

To us, our emergency operators are always “essential workers,” but as Kings III has continued to operate as critical infrastructure throughout the COVID-19 stay-at-home orders, they are now officially deemed as essential by the country. Get to know three of our operators a little better and learn more about our emergency dispatch center in this interview.

Elevator Cleanliness and Best Practice Tips to Protect You and Your Property

These tips will help you with the extra steps you need to take to make sure your property is ready to re-enter an evolving business landscape.

Multifamily Tips for Your Elevators & Common Areas Following COVID-19

With residents home now more than ever, multifamily property managers face a unique set of COVID-19 challenges. Here are some industry-specific tips to keep in mind both during shelter-in-place orders as well as after, when settling into the new normal.

What A Labor Shortage Could Mean for Your Property’s Security Plan

Property managers who rely solely on in-person security likely never expected that a complimentary emergency response system was necessary. Consider the following.

Kings III Continues to Operate As Critical Infrastructure During COVID-19 Crisis

Deemed critical infrastructure, Kings III continues to operate during this unclear and difficult time. Learn more about what that means here.

The Most Current Drowning Statistics

What do you consider when evaluating on-site pool safety? The Consumer Product Safety Commission reported the most recent state of pool hazards in a recent study-- here's what you need to know.

Kings III makes it easy as a single point-of-contact for all your emergency response needs. With expertise in line connectivity, compliance codes, equipment maintenance and safety protocol, we offer the total package.